WhenShift

WhenShift

WhenShift's front page

For restaurants and other places that run on hourly staff

WhenShift is employee scheduling software for the US, Canada and the UK. Your staff get the week on their phones with nothing to install, cover their own shifts, and the hours they clock go to your payroll.

From sign-up to a published week

In your first hour you sign up with Google, add your staff by phone number and publish the week. Each of them gets their shifts by text, and you see who has them.

Sign up — Sign upWith Google, or by email.

Name your workplace — Name your workplaceName, address and kind of business.

Home with setup steps — HomeWhat's left to set up.

Add several staff — Add your staffSeveral at once, by mobile or email.

New shift — Add shiftsOne shift, every day you need it.

Open shifts — Open shifts15 with no one on them yet.

Shifts filled — Fill open shifts15 filled in one go.

Publish — PublishEveryone is told.

Priya's schedule on her phone — On Priya's phoneFrom the text, no install.

Everyone has it — Everyone has itYou see that it reached them.

Bring your team over

Import check — ImportChecked before it's added.

Import result — DoneWho came in.

Time off and availability, from their phones

Request time off — Time offAsked from her phone.

Availability — AvailabilityWhen she can work.

Co-workers' shifts — Who's workingHer co-workers' shifts.

Approve time off — You approve time offIn one click.

Availability requests — Availability requestsWaiting for you.

Build the week from who is free

This week's schedule — The weekHours against your budget.

Next week's draft with warnings — Warnings before you publishOvertime, open shifts and the law.

Shift with an overtime warning — Overtime, before it happensLuis would reach 56 hours.

Your staff cover their own shifts

Can't make it — Can't make itDrop, offer or swap.

Drop a shift — DropIt goes to whoever can work it.

Accept a dropped shift — Picked upTomás accepts.

Approve a trade — You approveAnd see who gets told.

A time clock on their phone, or a kiosk

Today — TodayOn now, late, not in.

Clocked in — Clock inOn her own phone.

Clock out with tips — Clock outWith her cash tips.

Kiosk — KioskA PIN on a tablet by the door.

Hours to payroll, no retyping

Exceptions — ExceptionsWhat to settle first.

Fix request — Fix requestsStaff ask; you decide.

Timesheets approved — Approve allHours, overtime and tips.

Pay register — Pay registerEach person's pay.

Payroll file for Gusto — Payroll fileReady for Gusto.

Labor against sales, as the day runs

Labor against sales — LaborSales from Square, against your target.

Labor on the shift lead's phone — On the floorThe shift lead sees it too.

Hire straight into the schedule

Job post — Post a jobWith a page to share.

Job page — They applyFrom a phone, no account.

Applicant — ApplicantInvite or decline.

Invite to hire — Invite to hirePosition, start and wage.

New staff member — On your staffInvite sent.

New hire in the schedule — In the scheduleReady for shifts.

New staff join with a code

Join — JoinA code by text.

Onboarding paperwork — PaperworkAsked for on day one.

Get the app — Get the appWhen they want push.

Free for one location

30 days of everything, no card.After that, one location with up to 20 staff stays free.More locations or staff: $35 a location a month.Cancel in one click and you go back to Free.

Trial ending — Trial endingWhat stays free.

Plan and billing in trial — Plan and billing$35 a location.

On Free — On FreeOne location keeps working.

Paid plan — PaidCard, charge and invoices.

Cancelled — CancelOne click.

Everything else in WhenShift

Your account

Positions — PositionsThe jobs you schedule.

Pay calendar — Pay calendarPeriod and cutoff.

Payroll settings — PayrollProvider and IDs.

Your data — Your dataDownload everything.

History — HistoryWho did what.

Staff

Staff documents — DocumentsRequested, given, expiring.

Time off types — Time off typesAnd balances.

Document types — Document typesWith expiry dates.

Onboarding paperwork — Onboarding paperworkAsked of every new hire.

Calendar feed — Calendar feedShifts in their own calendar.

Messages

Messages — MessagesOne to one.

Announcements — AnnouncementsAnd who read them.

Sent messages — SentEvery message, and whether it arrived.

Shifts

Shift — ShiftTasks and qualification.

Locations

Location clock — ClockWhen and where staff clock in.

Pay rules — Pay rulesSet from the address.

Tip pool — TipsPool, tip-outs, service charge.

Departments — DepartmentsEach its own schedule.

Holidays — HolidaysFor holiday pay.

Templates and patterns — Templates and patternsWeeks to use again.

Connections

API keys — API keysFor your own programs.

Webhooks — WebhooksWhen something happens.